CLASS TITLE:  Utility Billing Clerk/Payroll Processor

ACCOUNTABLE TO:  City Treasurer

FLSA STATUS:  Non-exempt

PRIMARY OBJECTIVE OF POSITION:  Under general supervision, performs various utility billing, payroll and accounts payable services for the City of Lamar.

ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required.  The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

MAJOR AREAS OF ACCOUNTABILITY AND PERFORMANCE: 

• Enters and retrieves information; creates and maintains files on utility customers; processes meter readings; adds and upgrades utility master accounts; enters consumption; runs utility billings and similar programs; reviews runs for accuracy; prepares high users consumption reports; sorts and separates bills prior to mailing; calculates utility bill adjustments and enters adjustments; files the water and electric connect cards; prints bills, first notices and disconnect notices and runs month end report. Completes form for Sales Tax calculation for City and State Taxes.
• Processes and calculates payroll; ensures approval by management staff; verifies employees' hours; computes and disburses wages and salaries, deductions, taxes and other withholdings.  Posts payroll data and prepares routine reports.  Calculates and processes special checks, reviews for accuracy, edits and makes corrections and adjustments as needed; retroactive salary and benefit changes; makes adjustments to checks for terminated employees.  Prepares paychecks and reports.  Prepares payment vouchers of deductions; forwards information to accounts payable.  Maintains and monitors employee files and records; collects and verifies payroll information. 
• Prepares cash drawer breakdown for daily deposits in the Deputy City Treasurer’s absence; prints and edits cash drawers that were updated the previous night; verifies receipts; enters data in cash drawer breakdown from edits; verifies the grand total of the daily deposits. Prepares deposits for bank and counts monies received on an as-needed basis.
• Processes Purchase Orders in the Accounts Payable Clerk’s absence.
• Operates a calculator, personal computer and various software applications and other various office equipment; uses clerical supplies; routinely responsible for large amounts of funds; organizes all documentation and the store room.  Supports the relationship between the City of Lamar and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains absolute confidentiality of work-related issues and City information; performs other duties as assigned.

PHYSICAL DEMANDS:  Position requires limited movement and for the most part is a sedentary position which involves sitting most of the time, but may involve walking or standing for brief periods of time; duties are usually performed in surroundings where undesirable physical conditions and hazards are minor and controllable with the proper safety equipment to prevent injury.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to occasionally lift and carry 40 pounds and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
• Must be able to see in low or bright lights and distinguish between colors.
• Must be able to hear clearly, speak clearly and write clearly.
• Ability to write and prepare reports. 
• Ability to read, understand, and interpret written material and reports.
• Ability to perform math skills, such as addition, subtraction, multiplication and division.
• Constant usage of fingers and both hands.
• Works involves sitting or standing 60% of the time and walking and standing while performing various tasks 20% of the time.
• Occasionally stoops, kneels, crouches, bends, climbs, including reaching overhead.

SUPERVISION – RESPONSIBILITY FOR WORK OF OTHERS:  None.

EDUCATION, TRAINING, AND EXPERIENCE REQUIREMENTS:  High School diploma or equivalent and two years of experience in accounting/payroll operations within a government setting; OR an equivalent combination of education, training and experience. 

LICENSE AND CERTIFICATION REQUIREMENTS:  Possession of Colorado Driver’s license.

NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES:

Core Competencies:  Every City staff member must possess or work to attain the following five core competencies:  Communication, Interpersonal Relations, Customer Service, Accountability and Dependability, Job Knowledge and Supervision and Performance Management (only if applicable to the position).

• Maintains and applies working knowledge of principles, methods, and practices of municipal finance, accounting, budgeting, data processing, modern office practices and procedures and familiarity with the concept of internal controls.
• Maintains a favorable, effective, and cooperative work relationship with other City staff, the Utilities Board, officials of City government, and the public.
• Knowledge of City policies and procedures.
• Establishes sound priorities on work assignments so as to assure an orderly and timely work flow through departments;
• Ability to organize, coordinate and supervise the work of others.
• Ability to exercise judgment in interpreting financial bookkeeping, accounting, utility change collections, and distribution of funds and expenditures to accounts and similar actions.
• Ability to work independently with a minimum amount of supervision and understand, interpret and carry out complex verbal or written instructions.
• Ability to maintain complex records and compile and prepare reports from various sources.
• Ability to effectively manage time and work production with accuracy.
• Deals with the public in a manner that effectively promotes the image of the City and handles complaints tactfully and effectively;
• Establishes and maintains effective working relationships with fellow employees, supervisors, and the public.